CHAPTER Saf-C 8400 Contact Person Notification Program

 

            Statutory Authority:  RSA 106-B:7, I(a)

 

PART Saf-C 8401 PURPOSE AND SCOPE

 

          Saf-C 8401.01  Purpose.  The purpose of this chapter is to set forth the following:

 

          (a)  The administrative requirements to implement the contact person notification program, providing law enforcement officers access to information on the person’s disability or contact information for a legal guardian or other individual who can assist law enforcement when communicating with persons who have cognitive impairment or other disability which might prevent or hinder the person’s ability to communicate;

 

          (b)  The procedure for processing an application;

 

          (c)  The procedure for determining the validity of identity and legal guardianship information;

 

          (d)  Entering contact information into the state police online telecommunications system (SPOTS);

 

          (e)  The procedures for a participating person or that person's legal guardian to withdraw from the program; and

 

          (f)  The procedures for a law enforcement officer to access contact information.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8401.02  Scope.

 

          (a)  The rules shall apply to all applicants, contact persons, participating persons, and law enforcement agencies relative to the contact person notification program.

 

          (b)  The following people may apply to the contact person notification program:

 

(1)  A person with a disability;

 

(2)  A parent applying on behalf of a minor who has a disability; and

 

(3)  A legal guardian applying on behalf of a person with a disability.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

PART Saf-C 8402 Definitions

 

          Saf-C 8402.01  “Applicant” means a person who completes and submits an application form.  

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.02  “Contact person” means designated individual(s) authorized by the applicant to be contacted to assist with communicating or sharing information with law enforcement.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.03  “Contact person notification program” or “program” means “contact person notification program” or “program” as defined in RSA 106-B:35, I.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.04  “Director” means the director of the division of state police, or their designee.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.05  “Disability” means a cognitive impairment, or other physical or mental impairment which might prevent or hinder a person’s ability to communicate.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.06  “Law enforcement agency” or “LEA” means any government agency responsible for the enforcement of law. 

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.07  “Law enforcement officer” means “law enforcement officer” as defined in RSA 106-B:35, II.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.08  “Parent” means “parent” as defined in RSA 169-C:3, XXI of a minor.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8402.09  “Participating person” means “participating person” as defined in RSA 106-B:35, III. The term includes a person with a disability who has been granted participation in the contact person notification program.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

PART Saf-C 8403  Procedure to Apply

 

          Saf-C 8403.01  Obtaining and Completing Application.

 

          (a)  Application forms may be obtained from www.nhsp.dos.nh.gov/resources/documents-and-forms; or in person, during business hours, from the:

 

Division of State Police

Permits and Licensing

33 Hazen Dr. - 1st floor

Concord, NH 03305.

 

          (b)  An applicant applying on their own behalf shall submit completed Form DSSP 470 “Application Form on Behalf of Yourself”, effective 08/25 and:

 

(1)  Acknowledge they are voluntarily providing contact information for and designating the contact person(s) named to assist with communications during an encounter with law enforcement; and

 

(2)  The applicant’s signature shall be notarized.

 

          (c)  A parent applying on behalf of a minor who has a disability, or a legal guardian applying on behalf of a person with a disability, shall submit completed Form DSSP 471 “Application Form for Parent of Minor or for Legal Guardian of Person with a Disability”, effective 08/25, and:

 

(1)  Acknowledge they are the parent or legal guardian of the minor or ward named on the application;

 

(2)  Acknowledge that they are voluntarily providing contact information for and designating the contact person(s) named to assist the minor or ward with communications during an encounter with law enforcement; and

 

(3)  The applicant’s signature shall be notarized.

 

(4)  Include the following documentation where applicable:

 

a.  If the applicant is a parent of a minor, include a copy of one of the following:

 

1.  The minor’s birth certificate;

 

2.  Certificate of adoption; or

 

3.  Adoption decree; or

 

b.  If the applicant is a legal guardian, include a copy of the order appointing the guardianship that shows the powers granted to the legal guardian.

 

          (d)  Applicants shall submit completed applications by:

 

(1)  Mailing to:

 

Division of State Police

Attn: NCIC

33 Hazen Dr. – 2nd Floor

Concord, NH 03305;

 

(2)  Hand delivering during business hours to:

 

Division of State Police

Permits and Licensing

33 Hazen Dr. – 1st floor

Concord, NH 03305; or

 

b.  Any troop station; or

 

(3)  Emailing to:  NCIC@dos.nh.gov

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8403.02  Contact Persons.

 

          (a)  A person agreeing to be a designated contact person shall: 

 

(1)  Sign the application, Form DSSP 470 or Form DSSP 471, whichever is applicable, indicating that they agree to be a designated contact to assist the specified person with a disability with communications during an encounter with law enforcement; and

 

(2)  Have their signature on the form notarized.

 

          (b)  Contact persons shall update their contact information as necessary by completing Form DSSP 472 “Updating Information Regarding Contact Person”, effective 08/25, and:

 

(1)  Have their signature on the form notarized; and

 

(2)  The form shall be submitted pursuant to Saf-C 8403.01(d)(1)-(3).  

 

          (c)  Any person in Saf-C 8401.02(b) may designate a new contact person for a participating person to replace an existing contact person or to add a second contact person by completing form DSSP 473 “Replacing or Adding a Second Contact Person”, effective 08/25, and:

 

(1)  The applicant or participating person’s signature shall be notarized;

 

(2)  The contact person shall acknowledge that they agree to be a designated contact to assist the specified person with a disability with communications during an encounter with law enforcement;  

 

(3)  The contact person’s signature shall be notarized; and

 

(4)  The form shall be submitted pursuant to Saf-C 8403.01(d)(1)-(3).

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

PART Saf-C 8404  Law Enforcement Agency Procedure and Requirements

 

          Saf-C 8404.01  Processing Application.

 

          (a)  Within 30 days of receiving an application, the director shall review the application and notify the applicant of any apparent errors or missing information.

 

          (b)  An application shall be granted if the director determines that the requirements set forth in Saf-C 8403.01(b)-(d) and Saf-C 8403.02 have been satisfied.

 

          (c)  An application shall be denied if the director determines that any of the requirements set forth in Saf-C 8403.01(b)-(d) and Saf-C 8403.02 are not met. If an application is denied, the director shall state in writing the reason(s) for the denial and return the application to the applicant. 

 

          (d)  Any applicant whose application is denied may submit an application at any time.

 

          (e)  Within 60 days of receiving an application or receiving an applicant’s response to the director’s notification in Saf-C 8404.01(a), the director shall notify the applicant whether the application is granted or denied.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8404.02  Maintaining Information in State Police Online Telecommunication System.

 

          (a)  The director shall enter application information into SPOTS of applications that have been granted.

 

          (b)  Within 30 calendar days of receiving a completed DSSP 472 or DSSP 473, the director shall update the information in SPOTS.

 

          (c)  Within 30 calendar days of receiving a DSSP 474 “Withdrawal From Contact Person Notification Program Form” with section 1 or 2 completed, the director shall remove the participating person from SPOTS. Within 30 calendar days of receiving a DSSP 474 with section 3 completed, the director shall remove the contact person from SPOTS.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8404.03  Access.  Law enforcement officers may access contact information by querying:

 

          (a)  An individual’s name;

 

          (b)  Date of birth;

 

          (c)  Operator license number; or

 

          (d)  Miscellaneous number, which shall be either:

 

(1)  Passport number; or

 

(2)  School identification card number.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

PART Saf-C 8405 Removal from the Program

 

Saf-C 8405.01  Obtaining and Completing Withdrawal Form. 

 

          (a)  A participating person who applied to the program on their own behalf may withdraw by completing section 1 of Form 474 “Withdrawal From Contact Person Notification Program Form”, effective 08/25, and:

 

(1)  The participating person’s signature shall be notarized; and

 

(2)  Notification to the contact person(s) shall not be required.

 

          (b)  A parent of a minor or a legal guardian of a participating person may withdraw a participating person from the program by completing section 2 of Form 474 and:

 

(1)  The signature of the parent or legal guardian of the participating person shall be notarized; and

 

(2)  Notification to the contact person(s) shall not be required.

 

          (c)  Contact persons may withdraw themselves from the program by completing section 3 of Form 474 and by acknowledging that they have notified the participating person of such withdrawal, unless the participating person is a minor or has a legal guardian in which case the contact person shall acknowledge they have notified the participating person’s parent or legal guardian.

 

          (d)  The signature of the contact person pursuant to (c) above shall be notarized.

 

          (e)  Form 474 shall be submitted pursuant to Saf-C 8403.01(d)(1)-(3).

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8405.02  Withdrawal.

 

          (a)  If the director determines that the requirements set forth in Saf-C 8405.01 are satisfied, the director shall withdraw the person from the program.

 

          (b)  Upon a sole contact person’s withdrawal, the participating person is removed from the program.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

          Saf-C 8405.03  Removal Without Withdrawal Form.

 

          (a)  If the director has reason to believe that a participating person is deceased, the director will verify such status with one or more of the participating person’s contact person(s). Upon confirmation that the participating person is deceased, the director shall remove the participating person from the program.

 

          (b)  Upon the death of a participating person’s sole contact person, the director shall remove the participating person from the program. 

 

          (c)  A participating person, upon turning 18 years old, shall be removed from the program. Such person, however, may apply or participate in the program pursuant to Saf-C 8401.02(b)(1) or (3).

 

          (d)  Annually, the director shall confirm the accuracy of the contact person’s contact information. If a contact person fails to confirm their contact information within 30 days, the director shall remove the contact person from the program and notify the participating person, unless the participating person is a minor or has a legal guardian in which case the director shall notify the participating person’s parent or legal guardian.

 

          (e)  Upon removing a sole contact person from the program, the participating person shall be removed from the program.

 

          (f)  When a participating person is removed from the program pursuant to Saf-C 8405.02(b) or this section, the director shall notify the participating person unless the participating person is a minor or has a legal guardian in which case the director shall notify the participating person’s parent or legal guardian.

 

Source.  #14340, eff 8-14-25, EXPIRES: 8-14-35

 

 

 

APPENDIX

 

Rule

Specific State Statute the Rule Implements

Saf-C 8401.01

RSA 106-B:36

Saf-C 8401.02(a)

RSA 106-B:36

Saf-C 8401.02(b)(1)

RSA 106-B:36, II; RSA 541-A:7

Saf-C 8401.02(b)(2)

RSA 106-B:35, III(1); RSA 106-B:36, II; RSA 541-A:7

Saf-C 8401.02(b)(3)

RSA 106-B:35, III(2); RSA 106-B:36, II; RSA 541-A:7

Saf-C 8402.01

RSA 541-A:7

Saf-C 8402.02

RSA 541-A:7

Saf-C 8402.03

RSA 541-A:7; RSA 106-B:35, I

Saf-C 8402.04

RSA 541-A:7

Saf-C 8402.05

RSA 541-A:7

Saf-C 8402.06

RSA 541-A:7

Saf-C 8402.07

RSA 541-A:7; RSA 106-B:35, II

Saf-C 8402.08

RSA 541-A:7; RSA 106-B:35, III(1); RSA 106-B:36

Saf-C 8402.09

RSA 106-B:35, III; RSA 106-B:36; RSA 541-A:7

Saf-C 8403.01(a)

RSA 106-B:36

Saf-C 8403.01(b)

RSA 106-B:35, III(1); RSA 106-B:36

Saf-C 8403.01(c)

RSA 106-B:35, III; RSA 106-B:36

Saf-C 8403.01(d)

RSA 106-B:36

Saf-C 8403.02

RSA 106-B:35, III; RSA 106-B:36

Saf-C 8404.01- Saf-C 8404.03

RSA 106-B:36

Saf-C 8405.01- Saf-C 8405.03

RSA 106-B:36, II