HB 303-FN-A - AS INTRODUCED
1999 SESSION
HOUSE BILL 303-FN-A
AN ACT relative to the preservation of and access to legislative records and making an appropriation therefor.
SPONSORS: Rep. Major, Rock 16; Rep. Horton, Coos 3; Rep. J. Wall, Straf 9; Rep. Martin, Hills 34; Rep. Whittemore, Merr 13; Sen. Francoeur, Dist 14; Sen. McCarley, Dist 6
COMMITTEE: Legislative Administration
This bill requires the division of records management and archives, department of state to preserve legislative committee records, and appropriates funds for equipment and other costs.
This bill is a request of the study committee on the preservation and access to legislative records established in 1998, 36.
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Explanation: Matter added to current law appears in bold italics.
Matter removed from current law appears [in brackets and struckthrough.]
Matter which is either (a) all new or (b) repealed and reenacted appears in regular type.
99-0414
10/01
STATE OF NEW HAMPSHIRE
In the Year of Our Lord One Thousand Nine Hundred and Ninety-Nine
AN ACT relative to the preservation of and access to legislative records and making an appropriation therefor.
Be it Enacted by the Senate and House of Representatives in General Court convened:
1 New Section; Records of State Legislature. Amend RSA 5 by inserting after section 36 the following new section:
5:36-a Records of the State Legislature.
I. The entire record of each bill in the possession of the clerks of the house of representatives and the senate after final adjournment of each session of the general court and following receipt of committee records pursuant to RSA 14:10 shall be transferred by the clerks to the director of the division of records management and archives to be microfilmed for preservation and scanned for electronic access, or otherwise preserved in a suitable form. The time of transfer of the record of each bill shall be at the discretion of the house or senate clerk.
II. Upon receipt of the original legislative committee records in accordance with paragraph I, the director shall be responsible for the care, preservation, and access to the records. The director shall preserve in a suitable form all such records and shall make such records available electronically where possible. The secretary of state shall, subject to budgetary approval, appoint and fix the compensation of such additional clerical employees necessary to assist the director in performing the functions and duties under this section.
III. The director may limit the means of access and reference to each legislative committee record deposited at the records center to the microfilmed or otherwise preserved version.
2 Appropriation. The sum of $140,000 is hereby appropriated from the general fund to the secretary of state for the biennium ending June 30, 2001 for the purpose of this act. The sum appropriated shall be in addition to any other sums appropriated to the secretary of state and shall be expended for the filming and scanning equipment, related software and initial setup, labor, supplies, licenses, maintenance costs, and wideband data line for the purpose of implementing section 1 of this act. The governor is authorized to draw a warrant for said sum out of any money in the treasury not otherwise appropriated.
3 Effective Date. This act shall take effect July 1, 1999.
LBAO
99-0414
1/5/99
HB 303-FN-A - FISCAL NOTE
AN ACT relative to the preservation of and access to legislative records and making an appropriation therefor.
FISCAL IMPACT:
The Secretary of State indicates this bill will increase state general fund expenditures by $97,596 in FY 2000 and by $41,000 in FY 2001 and each year thereafter. There is no fiscal impact on state, county and local revenue or county and local expenditures.
This bill appropriates from the general fund $140,000 in FY 2000 to the Secretary of State for microfilming and scanning for electronic access, the entire record of each bill in possession of both the house and senate clerks.
METHODOLOGY:
The Secretary calculates the increase in expenditures as follows:
Data Librarian I $19,539
Benefits 6,057
Equipment Maintenance & Supplies 22,000
One-time Imaging Equipment & Software 50,000
Total $97,596
The Secretary estimates that annual personnel, supplies and maintenance will amount to $41,000 after FY 2000.