TABLE OF CONTENTS

 

CHAPTER Per 100  ORGANIZATIONAL RULES

          PART Per 101  PURPOSE AND SCOPE

                  Section Per 101.01  Purpose

                  Section Per 101.02  Scope

                  Section Per 101.03  Internal Agency Policies

                  Section Per 101.04  Use of the Human Resources Management System

 

          PART Per 102  DEFINITIONS

                  Section Per 102.01  Academic Credit

                  Section Per 102.02  Accountability

                  Section Per 102.03  Accredited Institution

                  Section Per 102.04  After-Hire Requirements

                  Section Per 102.05  Agency

                  Section Per 102.06  Anniversary Date

                  Section Per 102.07  Annual Leave

                  Section Per 102.08  Appeal

                  Section Per 102.09  Applicant

                  Section Per 102.10  Appointing Authority

                  Section Per 102.11  Assignment

                  Section Per 102.12  Board

                  Section Per 102.13  Bargaining Unit

                  Section Per 102.14  Basic Work Period

                  Section Per 102.15  Broad Group

                  Section Per 102.16  Broad Group Level Advancement

                  Section Per 102.17  Broad Group Specification

                  Section Per 102.18  Bumping

                  Section Per 102.19  Candidate

                  Section Per 102.20  Certification

                  Section Per 102.21  Classification

                  Section Per 102.22  Classification System

                  Section Per 102.23  Collective Bargaining Agreement

                  Section Per 102.24  Commissioner

                  Section Per 102.25  Compensation

                  Section Per 102.26  Compensatory Time

                  Section Per 102.27  Competitive Promotion

                  Section Per 102.28  Confidential Employee

                  Section Per 102.29  Demotion

                  Section Per 102.30  Dependent Care

                  Section Per 102.31  Director

                  Section Per 102.32  Disabled Veteran

                  Section Per 102.33  Division

                  Section Per 102.34  Earned Rating

                  Section Per 102.35  Educational Leave

                  Section Per 102.36  Employee

                  Section Per 102.37  Examination

                  Section Per 102.38  Exempt Employee

                  Section Per 102.39  External Candidate

                  Section Per 102.40  Factor

                  Section Per 102.41  Family Member

                  Section Per 102.42  Full-Time Basis

                  Section Per 102.43  Full-Time Employee

                  Section Per 102.44  Human Resources Management System

                  Section Per 102.45  In-Band Advancement

                  Section Per 102.46  Increment Date

                  Section Per 102.47  Institutional Employee

                  Section Per 102.48  Job Series

                  Section Per 102.49  Job Title

                  Section Per 102.50  Layoff

                  Section Per 102.51  Layoff Recall

                  Section Per 102.52  Leave Accrual Date

                  Section Per 102.53  Level

                  Section Per 102.54  List

                  Section Per 102.55  Longevity Date

                  Section Per 102.56  Major Group

                  Section Per 102.57  Memo of Counsel

                  Section Per 102.58  Minimum Qualifications

                  Section Per 102.59  Minor Group

                  Section Per 102.60  Nonstandard Work Period

                  Section Per 102.61  Occupational Information Network

                  Section Per 102.62  Outside Recruitment

                  Section Per 102.63  Overtime

                  Section Per 102.64  Part-Time Basis

                  Section Per 102.65  Part-Time Employee

                  Section Per 102.66  Pay Assignment

                  Section Per 102.67  Pay Assignment Change

                  Section Per 102.68  Pay Band

                  Section Per 102.69  Pay Increment

                  Section Per 102.70  Per Diem

                  Section Per 102.71  Permanent Employee

                  Section Per 102.72  Probationary Period

                  Section Per 102.73  Promotion

                  Section Per 102.74  Qualified Candidate

                  Section Per 102.75  Reassignment

                  Section Per 102.76  Reclassification

                  Section Per 102.77  Reduction in Force

                  Section Per 102.78  Reemployment

                  Section Per 102.79  Reinstatement

                  Section Per 102.80  Rehire

                  Section Per 102.81  Relevant Education

                  Section Per 102.82  Relevant Experience

                  Section Per 102.83  Seasonal Appointment

                  Section Per 102.84  Seniority Date

                  Section Per 102.85  Separation

                  Section Per 102.86  Sick Leave

                  Section Per 102.87  Signature

                  Section Per 102.88  Standard Occupational Classification System

                  Section Per 102.89  Standard Work Period

                  Section Per 102.90  State Classified Service

                  Section Per 102.91  Step

                  Section Per 102.92  Supplemental Job Description

                  Section Per 102.93  Suspension

                  Section Per 102.94  Technical Assistance Manual

                  Section Per 102.95  Temporary Assignment

                  Section Per 102.96  Temporary Fill-In Assignment

                  Section Per 102.97  Termination For Cause

                  Section Per 102.98  Trainee

                  Section Per 102.99  Training

                  Section Per 102.100  Transfer

                  Section Per 102.101  Vacancy

                  Section Per 102.102  Veteran

                  Section Per 102.103  Working Title

                  Section Per 102.104  Written

 

          PART Per 103  DESCRIPTION OF AGENCY

                  Section Per 103.01  Organizational Units

                  Section Per 103.02  Requests for Information

CHAPTER Per 200  PROCEDURAL RULES

          PART Per 201  RULEMAKING

                  Section Per 201.01  Petitions for Rulemaking

 

          PART Per 202  PUBLIC COMMENT HEARINGS

                  Section Per 202.01  Purpose

                  Section Per 202.02  Public Access and Participation

                  Section Per 202.03  Limitations on Public Participation

                  Section Per 202.04  Conduct of Public Comment Hearings

 

          PART Per 203  DECLARATORY RULINGS

                  Section Per 203.01  Requests for Declaratory Ruling

 

          PART Per 204  EXPLANATION OF ADOPTED RULES

                  Section Per 204.01  Requests for Explanation of Adopted Rules

                  Section Per 204.02  Contents of Explanation

 

          PART Per 205  SETTLEMENT OF DISPUTES

                  Section Per 205.01  Definitions

                  Section Per 205.02  Informal Settlement Prior to Appeal to the Board

                  Section Per 205.03  Process of Informal Settlement

                  Section Per 205.04  Step I Process - Decision by the Supervisor

                  Section Per 205.05  Step II Process - Decision by the Supervisor’s Division Director

                  Section Per 205.06  Step III Process - Decision by Appointing Authority

                  Section Per 205.07  Step IV - Review by the Director

                  Section Per 205.08  Invalid Appeals and Matters Not Subject to Informal Settlement Process

 

          PART Per 206  COMPUTATION OF TIME

                  Section Per 206.01  Computation of Time

 

          PART Per 207  WAIVER OF RULES

                  Section Per 207.01  Requests for Waiver of Rules

                  Section Per 207.02  Waiver Criteria

 

CHAPTER Per 300  CLASSIFICATION

          PART Per 301  POSITION CLASSIFICATION

                  Section Per 301.01  Classification Plan

                  Section Per 301.02  Broad Group Specification

                  Section Per 301.03  Supplemental Job Description

                  Section Per 301.04  Trainee Status

                  Section Per 301.05  Request to Classify a Full-Time or Part-Time Temporary Position

 

          PART Per 302  ORGANIZATIONAL ANALYSIS

                  Section Per 302.01  Agency Organizational Chart

 

          PART Per 303  RECLASSIFICATION OF FULL-TIME POSITIONS

                  Section Per 303.01  Reclassification of Classified Positions

                  Section Per 303.02  Request for Reclassification

                  Section Per 303.03  Incomplete Request

                  Section Per 303.04  Response of Director

                  Section Per 303.05  Responsibility of Appointing Authority

                  Section Per 303.06  Adjustments Due to Reclassification

                  Section Per 303.07  Request for Temporary Reclassification

                  Section Per 303.08  Broad Group Level Advancement

                  Section Per 303.09  In-Band Advancement

 

          PART Per 304  DIRECTOR’S DECISION

                  Section Per 304.01  Director’s Decision Pursuant to Per 303.01

                  Section Per 304.02  Director’s Decision Pursuant to Per 303.04 and Per 304.01

 

CHAPTER Per 400  RECRUITMENT

          PART Per 401  APPLICATION FOR EMPLOYMENT

                  Section Per 401.01  Required Information

 

          PART Per 402  POSTING REQUIREMENTS FOR NOTICE OF VACANCIES

                  Section Per 402.01  Internal Posting of Notice of Vacancy

                  Section Per 402.02  External Posting and Public Notice of Vacancy

                  Section Per 402.03  Contents of Job Posting

                  Section Per 402.04  Abbreviated External Notices

 

          PART Per 403  CERTIFICATION

                  Section Per 403.01  Certification Review Process

                  Section Per 403.02  Disqualification of Applicants or Candidates

 

 

CHAPTER Per 500  EXAMINATIONS

          PART Per 501  EXAMINATION PROCEDURES

                  Section Per 501.01  Examinations

                  Section Per 501.02  Admission to Examination

                  Section Per 501.03  Character of Examinations

                  Section Per 501.04  Accommodations for Candidates with Disabilities

                  Section Per 501.05  Conducting Examinations

                  Section Per 501.06  Rating of Examinations

                  Section Per 501.07  Veterans’ Preference

                  Section Per 501.08  Notice of Written Examination Results

 

CHAPTER Per 600  SELECTION

          PART Per 601  TYPE OF ASSIGNMENT

                  Section Per 601.01  Permanent Assignment

                  Section Per 601.02  Temporary Assignment

                  Section Per 601.03  Emergency Assignment

                  Section Per 601.04  Seasonal Appointment

                  Section Per 601.05  Exceptional Assignment

                  Section Per 601.06  Temporary Fill-in Promotion Appointment

 

          PART Per 602  PROBATIONARY PERIOD

                  Section Per 602.01  Probationary Period for Full-Time Employees

                  Section Per 602.02  Part-Time, Temporary, and Seasonal Employees

 

          PART Per 603  FILLING VACANCIES

                  Section Per 603.01  Layoff Recall or Reemployment of Employees Laid Off from an Agency or

Demoted in Lieu of Layoff Within an Agency

                  Section Per 603.02  Transfer of an Employee Within an Agency

                  Section Per 603.03  Filling Vacancies Within an Agency

                  Section Per 603.04  Filling Vacancies by Open Recruitment

 

          PART Per 604  INFORMATION REQUIRED FOR APPOINTMENT

                  Section Per 604.01  Personnel Action Requests

                  Section Per 604.02  Employment Eligibility Verification Form I-9

                  Section Per 604.03  Application for Employment

 

 

CHAPTER Per 700  SENIORITY

          PART Per 701  DETERMINING AMOUNT OF SENIORITY

                  Section Per 701.01  Seniority Based on Full-Time Employment

                  Section Per 701.02  Seniority Adjustments Due to Prior Military Service

                  Section Per 701.03  Seniority and Military Leave Without Pay

 

CHAPTER Per 800  EMPLOYEE PERFORMANCE EVALUATION

          PART Per 801  PERFORMANCE EVALUATION PROCESS

                  Section Per 801.01  Types of Evaluation

                  Section Per 801.02  Minimum Requirements for All Evaluations

                  Section Per 801.03  Requirements for Support Staff Evaluation

                  Section Per 801.04  Requirements for Professional or Technical Evaluation

                  Section Per 801.05  Requirements for Management Evaluation

                  Section Per 801.06  Frequency of Evaluation

 

CHAPTER Per 900  COMPENSATION

          PART Per 901  STEPS WITHIN PAY BAND

                  Section Per 901.01  Assignment of Steps Within a Pay Band

                  Section Per 901.02  Beginning Pay

                  Section Per 901.03  Pay Increments

                  Section Per 901.04  Adjustment of Increment Date When Returning from Leave of Absence Without Pay

                  Section Per 901.05  Withholding of Pay Increment

                  Section Per 901.06  Adjustment Due to Reemployment or Rehire

                  Section Per 901.07  Adjustment Due to Demotion

                  Section Per 901.08  Adjustment Due to Permanent Promotion to a Different Position

                  Section Per 901.09  Adjustment Due to Broad Group Advancement

                  Section Per 901.10  Adjustment Due to Temporary Promotion

                  Section Per 901.11  Adjustment Due to Reallocation or Reclassification

                  Section Per 901.12  Adjustment Due to Temporary Fill-in Promotion Assignment

 

          PART Per 902  LONG SERVICE EMPLOYEES

                  Section Per 902.01  Longevity Pay

 

          PART Per 903  OVERTIME FOR NON-EXEMPT EMPLOYEES

                  Section Per 903.01  Applicability

                  Section Per 903.02  Authorization

                  Section Per 903.03  Notification of Overtime

                  Section Per 903.04  Compensation

                  Section Per 903.05  Compensatory Time in Lieu of Payment

                  Section Per 903.06  Fairness of Administration

                  Section Per 903.07  Overtime When Employee is Called Back to Work

                  Section Per 903.08  Timeliness of Payment

 

          PART Per 904  EXEMPT EMPLOYEES – COMPENSATION FOR EXCESS HOURS

                  Section Per 904.01  Applicability

                  Section Per 904.02  Authorization

                  Section Per 904.03  Reasonable Notice

                  Section Per 904.04  Compensation

                  Section Per 904.05  Compensatory Time in Lieu of Payment

 

          PART Per 905  INCREASING COMPENSATION FOR RECRUITMENT, RETENTION

                  Section Per 905.01  Request for Temporary Increase for Recruitment or Retention

 

CHAPTER Per 1000  INVESTIGATIONS, DISCIPLINE, NON-DISCIPLINARY COMMUNICATIONS, AND NON-DISCIPLINARY REMOVAL

 

          PART Per 1001  NON-DISCIPLINARY COMMUNICATIONS FOR PURPOSES OF CORRECTIVE ACTION OR COUNSEL

                  Section Per 1001.01  Memos of Counsel

 

          PART Per 1002  NON-DISCIPLINARY SUSPENSIONS AND DEMOTIONS FOR INVESTIGATIVE PURPOSES

                  Section Per 1002.01  Non-Disciplinary Suspension With Pay for Purposes of Investigation

Section Per 1002.02  Non-Disciplinary Suspension Without Pay for Purposes of Pending Criminal Charges

                  Section Per 1002.03  Notice of Non-Disciplinary Suspensions

Section Per 1002.04  Temporary Non-Disciplinary Demotion Pending Investigation or Criminal Proceedings

 

          PART Per 1003  DISCIPLINE

                  Section Per 1003.01  Forms of Discipline

Section Per 1003.02  Termination for Cause for Part-Time Employees and During the Probationary Period for Full-Time Employees

                  Section Per 1003.03  Determining the Appropriate Form of Discipline

                  Section Per 1003.04  Written Warning

                  Section Per 1003.05  Withholding Pay Increment

                  Section Per 1003.06  Disciplinary Suspension Without Pay

                  Section Per 1003.07  Disciplinary Demotion

                  Section Per 1003.08  Termination for Cause

 

          PART Per 1004  REMOVAL FOR NON-DISCIPLINARY REASONS

                  Section Per 1004.01  Purpose

                  Section Per 1004.02  Request for Assessment Information

                  Section Per 1004.03  Removal

                  Section Per 1004.04  Written Notice

 

CHAPTER Per 1100  LAYOFF

          PART Per 1101  RESPONSIBILITIES OF APPOINTING AUTHORITIES

                  Section Per 1101.01  Applicability

                  Section Per 1101.02  Procedure for Layoff and Demotion in Lieu of Layoff

                  Section Per 1101.03  Notice of Layoff

                  Section Per 1101.04  Requests for Director’s Review of Layoff

                  Section Per 1101.05  Employee’s Personnel Record

                  Section Per 1101.06  Layoff Recall Following Layoff or Demotion in Lieu of Layoff

                  Section Per 1101.07  Reemployment Following Layoff or Demotion in Lieu of Layoff

 

CHAPTER Per 1200  ATTENDANCE AND LEAVE

          PART Per 1201  ATTENDANCE

                  Section Per 1201.01  Basic Work Period

                  Section Per 1201.02  Deviations from the Basic Work Period

                  Section Per 1201.03  Rest Periods

                  Section Per 1201.04  Lunch Periods

                  Section Per 1201.05  Absence Without Proper Notification

                  Section Per 1201.06  Absence Without Authorized Leave

                  Section Per 1201.07  Authorized Unpaid Leave

                  Section Per 1201.09  Absence Due to a Work-Related Disability

 

          PART Per 1202  LEAVE REQUESTS

                  Section Per 1202.01  Requesting Leave

                  Section Per 1202.02  Leave Requests

                  Section Per 1202.03  Use of Seniority to Resolve Conflicts

 

          PART Per 1203  ANNUAL LEAVE

                  Section Per 1203.01  Formula for Determining Annual Leave

                  Section Per 1203.02  Academic Employees

                  Section Per 1203.03  Seasonal Employees

                  Section Per 1203.04  Probationary and Rehired Employees

                  Section Per 1203.05  Payment of Unused Annual Leave Upon Separation

                  Section Per 1203.06  Accumulated Leave for Transfer

                  Section Per 1203.07  Granting of Annual Leave

                  Section Per 1203.08  Blood Donations

                  Section Per 1203.09  State Personnel Examinations

                  Section Per 1203.10  Volunteer Activities

                  Section Per 1203.11  Paycheck During Annual Leave

                  Section Per 1203.12  Leave of Absence in Relation to Annual Leave

 

          PART Per 1204  SICK LEAVE

                  Section Per 1204.01  Formula for Determining Sick Leave

                  Section Per 1204.02  Seasonal and Temporary Employees

                  Section Per 1204.03  Termination of Service

                  Section Per 1204.04  Allowable Uses of Sick Leave

                  Section Per 1204.05  Utilization of Sick Leave

                  Section Per 1204.06  Physician’s Certificate

                  Section Per 1204.07  Separation

                  Section Per 1204.08  Transfer of Service

                  Section Per 1204.09  Layoff Recall

 

          PART Per 1205  LEAVE OF ABSENCE

                  Section Per 1205.01  Extended Unpaid Leave

 

          PART Per 1206  EDUCATIONAL LEAVE

                  Section Per 1206.01  Requirements

 

          PART Per 1207  MILITARY LEAVE

                  Section Per 1207.01  Military Leave Entitlement

                  Section Per 1207.02  Permanent Employees

                  Section Per 1207.03  Probationary Employees

                  Section Per 1207.04  Extended Active Duty

 

          PART Per 1208  CIVIL LEAVE

                  Section Per 1208.01  Allowable Uses

 

          PART Per 1209  SICK LEAVE FOR MATERNITY PURPOSES

                  Section Per 1209.01  Relation to Other Forms of Leave

 

          PART Per 1210  LEAVE FOR PART-TIME EMPLOYEES

                  Section Per 1210.01  Eligibility for Annual and Sick Leave

 

CHAPTER Per 1300  HOLIDAYS

          PART Per 1301  DESIGNATION OF CALENDAR HOLIDAYS

                  Section Per 1301.01  Entitlement

                  Section Per 1301.02  Calendar Holidays Named

 

          PART Per 1302  COMPENSATION FOR CALENDAR HOLIDAYS

                  Section Per 1302.01  Standard Work Period

                  Section Per 1302.02  Nonstandard Work Period

                  Section Per 1302.03  Full-time Employees Who Work Calendar Holidays

                  Section Per 1302.04  Part-time Employees Who Work Calendar Holidays

 

          PART Per 1303  FLOATING HOLIDAYS

                  Section Per 1303.01  Number Accrued

 

CHAPTER Per 1400  EMPLOYEE LIST

          PART Per 1401  INFORMATION LISTED

                  Section Per 1401.01  Maintained by Director

 

CHAPTER Per 1500  PERSONNEL RECORDS

          PART Per 1501  INSPECTION BY PUBLIC OF EMPLOYEE RECORDS

                  Section Per 1501.01  Public Access to Non-Confidential Information

                  Section Per 1501.02  Limited Access to Full Records

                  Section Per 1501.03  Contents of Personnel Files

                  Section Per 1501.04  Documents Obtained or Generated During the Course of an Investigation